Email Data

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Overview
Adding form data via e-mail in specified format
Adding form data via e-mail in user-defined format
View Log Details

Overview

Every form in Zoho Creator has its own email address, so you can just sent an email to submit form data. Zoho Creator checks for form updates via e-mail, once in every ten minutes. The data submitted through e-mail will be directly added to your database.  This feature is supported  in all paid plans.

Adding form data via e-mail in specified format

1. Go to Live mode and select the Form to which a record needs to be added dynamically.
2. Select More Actions -> Submit through Email option from the form header. The Submit through Email dialog will be displayed as shown in the screen-shot below:

3. Copy the Email Template and also the e-mail address specified. For example, zohocreator-122@forms.zohocreator.com 
4. Now, specify the above email id as the To address in your email client.
5. In the e-mail message field, specify the message as per the Email Template you have copied.

Adding form data via e-mail in user-defined format

As an enhancement to adding form data via email in specified format, Zoho Creator now provides the option to send form data in user-defined format. To use this feature,

1. Add a new  text field to the Form with Deluge name as ZC_Subject to capture the subject of the mail.
2. Add a new multi-line text field  or rich-text field to the Form with Deluge name as  ZC_Content to capture the content of the mail, in any format.  
3. Select More Actions -> Submit through Email option from the form header, to get the email-id of the form. 
4. When a mail is sent with data to add records to this form, these two fields will capture the subject of that mail and its content.  In the case of using ZC_Subject (text field) and ZC_Content (rich-text field), it will capture the html MIME block first, or revert to plain text if there is no HTML. 

Note:

The "Submit through Email"  feature only works for forms that you yourself create in your own account but once you have the address you can share it with other people who may want to use the form in this way. If the form is Private, only users with whom you have shared the application can send email to the form, and only if they send it from the same personal email address they use in Zoho Creator. If someone without permission to use a private application tries to email one of its forms, they will get a response email explaining that they do not have permission. This feature is supported  in all paid plans.

Supported script sections

The "Submit through Email"  feature supports On Add -> On Validate and On Add -> On Success script sections.

View Log Details

The details about the Email sent using the email data feature with status, will be logged and displayed in Log Details - Email Data in the Zoho Creator Home page, as shown in the screen-shot below.  The application owner and developer will have access to this information. The logs will display the emails sent during the last one week.