1. Do users need to hold a Zoho Creator account to access the application shared to them?
Shared users must have their own Zoho Creator account to access the application/form/view shared to them. The shared e-mail id should be the one with which they have created their accounts. For instance, if an application is shared to an email-id user1@zoho.com, the user must have a Zoho account, with the same email-id, to access this application.
If the shared user holds an existing Zoho account, he can just Sign in to access the application. If the shared user does not own an existing Zoho account, he has to Sign Up with the e-mail id specified in the invitation e-mail. The shared applications will be listed under "Shared to me" tab provided in the login home page.
2. The business version provides the option to configure a user as a developer. What is the difference between a admin user, user and developer?
A developer will have permission to create new applications in the admin's workspace. A developer can access the admins workspace by selecting it from the Choose workspace list box, displayed in the Home page of his account. Refer FAQ -> Business Version -> Definitions, to learn more about what is a workspace and difference between a admin user, developer and user.
3. Will shared users be able to modify the application structure. (i.e) the form and view configurations?
Irrespective of whether an application is private or public, only the owner of the application can modify the structure of the applications created by him in Zoho Creator. (i.e.) only the owner has the permission to add, modify, delete the forms, fields and views in Zoho Creator.
In Business edition, a user can also be assigned the role of a "developer". A developer will have permission to create new applications in the admin's workspace. If the admin wants to permit the developer to edit any of his applications, he has to configure the same from the "Application Settings" dialog, by choosing the developer's ID from the Provide Edit permission to dropdown and click Save.
Refer FAQ -> Business Version -> Definitions, to learn more about what is a workspace and difference between a admin user, developer and user.
4. How can a user with developer role, create new applications in the owners/admins workspace?
A developer can access the admins workspace by selecting it from the Choose workspace list box, displayed in the Home page of his account.
5. I have given Developer access to a user, but he was not able to edit an application created by me. Is there anything I am missing?
After adding a Developer, the owner has to specify which application the developer will be able to Edit. To do this, the owner should go to the Application Settings of that particular application and in the pop window, under the dropdown Provide Edit permission to, choose the developer's ID and Save.
